What’s the #1 Tool to Make Sure Your Vision Becomes a Reality? Surprisingly, Checklists!

 February 25, 2018

What’s the #1 Tool to Make Sure Your Vision Becomes a Reality? Surprisingly, Checklists!

The Execution Problem: Research shows that up to 75% of leadership initiatives are never fully executed. There are many reasons why this is true: lack of follow-through; failure to assign accountability for changes; and failure to gain buy-in from participants. But one reason may be more humble, no checklists!

How Checklists Can Help: The Checklist Manifesto: How to Get Things Right by surgeon and New York Times bestselling author Atul Gawande offers tons of research and riveting stories about how simple checklists have saved lives, propelled successful rocket launches, and even helped construct safe skyscrapers and aided investment bankers. Gawande, appearing on The Colbert Report  with Stephen Colbert, even offered suggestions about how the show could prevent late-breaking news from blowing up a carefully planned show.

Van Halen Shows Use Checklists: American hard rock band Van Halen has been famously mocked for requesting no brown M&M’s in their dressing room. Yet the true story is that the band sent checklists to venues to make sure the stages, instruments and so on were set up safely and correctly. Way down on the list was the instruction: no brown M&M’s. The candy served as a test to see if the venue had actually read and followed the list. If the band walked into the show and found brown M&M’s, they knew the venue had not followed the list and they would cancel the show because they couldn’t be sure that the stage wouldn’t collapse or that some other disaster would occur.

What Should You Do?

Use Checklists the Right Way:  Research has shown that checklists that are imposed in a top-down, authoritarian way do NOT work. In Canada, for example, the government passed a law mandating checklists in hospitals. The law didn’t improve safety because there was no tailoring of lists for what healthcare workers actually needed, nor did they gain the buy-in of participants.

Don’t Just Explain What, But Why and How:  Effective checklists spring from conversations, not just orders.

Don’t Make Checklists Too Long:  Research has shown that the brain can only handle one piece of information at a time. Don’t overwhelm the team.

Develop a Game Plan for Politics:  Some people will predictably resist using checklists, viewing them as unnecessary and instructive. Research has shown that meeting with these individuals privately before the initiative starts can gain their cooperation.

 

What Do You Think?

Have you tried checklists? Have they been effective? Call or write us at: 303-216-1020 or Lynne@workplacesthatwork.com

 

Did You Know

Checklists are one of the leadership tools we cover in our management and leadership classes.

Visit our Monday Memo archives to learn about our other leadership tools.

Call or write us at: 303-216-1020 or Lynne@workplacesthatwork.com

Learn more about our training offerings and check out our team members at:

www.workplacesthatwork.com

Be sure to read Lynne’s book “The Power of a Good Fight” and learn to embrace conflict to drive productivity, creativity and innovation.

 

Workplaces That Work | (303) 216-1020 | lynne@workplacesthatwork.com
3985 Wonderland Hill | Suite 106 | Boulder, CO 80304

Want to Motivate Your People? Use Neuroscience for Engagement

 February, 18 2018

Want to Motivate Your People? Use Neuroscience for Engagement

Bored at work. Research shows that most people are disengaged at work, marking time until the five o’clock bell. For a leader trying to motivate her team, this is depressing news. There are reasons, of course, that we call work “work”, but a new book by London Business School professor Daniel M. Cable, Alive at Work: The Neuroscience of Helping Your People Love What They Do, brings new hope to leaders struggling to cheer on the team.

Blame the brain. Cable writes that our brains are to blame. The dopamine circuit in our brains (the same area that loves cocaine!) – the “seeking system” -generates interest, curiosity, and excitement and encourages internal motivation. Yet if our boss attempts to motivate us with money and punishment, and keeps handing out boring, repetitive tasks, those circuits won’t light up.

What Should You Do?

One of the most common questions we receive from leaders is: How do I motivate my group? While I’ve written about motivation before, here are Cable’s suggestions:

  • Have employees share their “best selves”:  Have employees tell a story to their group about when they were at their best, using their most treasured qualities. Research shows that when employees engage in this exercise during orientation, they activate the dopamine system in their brain and tend to perform better, make fewer mistakes and stay longer at the organization. Sharing coworkers’ best selves works even more effectively.
  • Use your strengths:  Once people have identified their strengths – perseverance or strong relationships, for example – help them find a new way to use them every day. The Gallup organization has studied this issue for many years and has found that as a staff increasingly uses their strengths at work, they are more energetic, cheerful, learn more effectively and enjoy life more.
  • Invent new job titles:  Encourage your team to invent whimsical and important- to-them job titles. Years ago, Southwest Airlines started calling their head HR honcho the “Chief People Person,” now many organizations do the same. What about The Data Doctor for the head of IT or Masters of Money for your accountants? Research has shown that this seemingly silly exercise can help people express their unique contribution at work, feel more comfortable with others and perform more effectively.
  • Reframe their stories about work:  If you ask someone what they do for a living, they will usually describe the “how”.  Cable found that: “The same behaviors and activities take on very different meaning to us depending on the stories we tell ourselves about what we are doing…. when we personally understand and believe in the why of our actions, we have greater resilience and stamina when the going gets tough.” I could say, for example, that I do workshops, consulting, coaching and investigations, but if I offer that I help people be happier and more productive at work, the “why” gives me more meaning.
  • Show the impact of work:  Researcher Adam Grant conducted a famous and incredible study where he invited call center employees to meet the scholarship recipient they had funded. The month after this short encounter, they spent over 40 percent more time on the phone and raised over 70 percent more money!
  • Encourage learning:  If you allow people to play and experiment at work, Cable finds that employees are more intrinsically motivated and more resilient. This approach also boosts the bottom line. Salespeople who focus on learning tend to sell even more than their counterparts who focus on achievement. Help your team set goals to learn or improve, rather than just achieve a certain salary. Experiments such as hackathons or judgment-free brainstorming sessions can inspire a learning mindset.

 

What Do You Think?

What works for you as a leader when you need to motive your associates? Call or write us at: 303-216-1020 or Lynne@workplacesthatwork.com

Did You Know

All our management and leadership sessions cover conflict management skills. We also provide dedicated conflict resolution skills training.

Call or write us at: 303-216-1020 or
Learn more about our training offerings and check out our team members at:

Be sure to read “Stop Pissing Me Off!” and learn what to do when the people you work with drive you crazy.

 

  
Workplaces That Work | (303) 216-1020 | lynne@workplacesthatwork.com
3985 Wonderland Hill | Suite 106 | Boulder, CO 80304

Want to Change Someone Else’s Behavior at Work? Here’s What to Do

February 11, 2019

Want to Change Someone Else’s Behavior at Work? Here’s What to Do

Crazy-Making Co-Workers: As I wrote in my book: Stop Pissing Me Off!, we are frequently driven mad by the behavior of those with whom we work. It doesn’t matter if they are our boss, associate, or co-worker, we are all victims of social contagion, the idea that others’ mood and behavior can affect our own. Yet because we are all social creatures, we can take advantage of that basic law of nature.

What Works In Changing Others: We may spend our time day dreaming that we have a magic wand to make them different, but do we actually know the science behind what works? While not every person responds to your own actions, many do in large and small ways. As an example, research has shown  that we can encourage others to adopt our goals by taking specific steps.

What Should You Do?

If you want to change someone’s behavior, try these steps:
  • Use Visible Actions:  If you want someone to adopt your goals, make sure they are visible. When you want a leader to be more open to others’ complaints at work, for example, be sure to keep your own office door open and encourage interruptions. Even if it is less efficient, research has shown that workers feel more encouraged to bring up difficult topics if the boss is not squirreled away.
  • Formulate Daily or Short Term Goals:  We are hard-wired to seek immediate gratification, that is why many of us are addicted to messages and tweets coming through our phone. When you are striving to create change, make sure that you break it down into small steps. While a vision can be large and inspiring (let’s go to the moon!), people become bogged down in the how without short term or daily goals that will lead to the vision.
  • Checklists Help People Map Their Environment:  Recent studies have shown how to reduce deaths in hospitals by requiring healthcare workers to follow checklists, even with regard to simple tasks like inserting an IV. Change happens when we are constantly reminded of a big goal (save lives), as opposed to being allowed to drift, no matter how annoying those check-ins can be.
  • Make It Difficult For People To Avoid Change:  Smoking in the workplace used to be tolerated. Now most workplaces don’t allow workers to smoke inside. Because their employers have taken this step, millions of workers have quit or reduced smoking, simply because they didn’t want to walk outside and/or endure the cold.

What Do You Think?

As a leader, how do you encourage people to tell you the truth? Call or write us at: 303-216-1020 or Lynne@workplacesthatwork.com

Did You Know

All of our workshops on leadership and management include discussions of what works in helping people change.

Call or write us at: 303-216-1020 or
Lynne@workplacesthatwork.com

Learn more about our training offerings and check out our team members at:
www.workplacesthatwork.com

Be sure to read Lynne’s book “Stop Pissing Me Off!” and learn what to do when the people you work with drive you crazy.

  
Workplaces That Work | (303) 216-1020 | lynne@workplacesthatwork.com
3985 Wonderland Hill | Suite 106 | Boulder, CO 80304

Want to Avoid Helicopter Crashes and Other Disasters? Be Confrontable!

 February 4, 2019

Want to Avoid Helicopter Crashes and Other Disasters? Be Confrontable!

Are You Confrontable?  You may not be in charge of helicopter maintenance or other life-threatening work, yet every leader needs to ponder whether they are confrontable. Do your people feel free to give you feedback on concerns they may have about what you are doing? If you are about to go over a cliff, will those you lead stop you or let you plunge? Do you know how to encourage staff to come to you with festering conflicts in order to prevent disasters and doom?

Lessons from Helicopter Crashes:  I’m a big fan of the investigative reporting podcast Reveal. A recent broadcast tracked the problems that led up to a number of crashes of the Navy’s MH-53E Sea Dragon.

These helicopters, some of which had been in service since the Cold War, were notorious among mechanics and pilots for maintenance problems. Yet when the servicemen and women tried to complain to their commanding officers about these issues, they were told that they were “not seeing the big picture” or that such concerns were “above their pay grades.” Finally, a fire in the cabin of one copter in 2014 leading to several deaths convinced a team of investigatory reporters to track down the source of the problem. Their verdict: everyone knew the aircraft had issues but the Navy leaders weren’t willing to listen to those who complained. Sadly, most of the documented crashes occurred on training missions, instead of combat.

 

What Should You Do?
I have written before about how to be confrontable but in summary, follow these tips:
  • Ask for feedback and listen:  Make it a habit to ask the same questions in every one-on-one that you have with your staff. Use some version of: Is there anything I’m doing or that anyone else is doing that is interfering with your success? Is there anything that I could do or that anyone else could do that would make you more successful? The first time you ask these questions, you may not receive an answer, but if you keep asking during each meeting, eventually you will.
  • Ask what you could do to be more approachable:  Especially if there’s been a big issue in your group and you were the last to know, ask people individually: What could I do that would make it easier to come to me in the future? Again, when you first ask this question, you may not receive an answer but keep asking and eventually, you’ll gain some insight.
  • Abandon the chain of command.  Make it clear that you are open to underlings approaching you with complaints and concerns, even if you are not their direct boss. There may be legitimate reasons why they are afraid to approach their superiors first. 
  • Protect whistleblowers.  A plethora of laws protects whistleblowers: employees who come forward to complain that laws or policies have been violated. Make sure that you don’t tolerate retaliation from anyone.

What Do You Think?

As a leader, how do you encourage people to tell you the truth? Call or write us at: 303-216-1020 or Lynne@workplacesthatwork.com

Did You Know

All of our leadership and management classes, especially those that focus on managing conflict, help participants encourage useful truth telling.

Call or write us at: 303-216-1020 or
Lynne@workplacesthatwork.com

Learn more about our training offerings and check out our team members at:
www.workplacesthatwork.com

Be sure to read Lynne’s book “The Power of a Good Fight”  and learn to embrace conflict to drive productivity, creativity and innovation.

  
Workplaces That Work | (303) 216-1020 | lynne@workplacesthatwork.com
3985 Wonderland Hill | Suite 106 | Boulder, CO 80304