Do You Know What the Mueller Report Has to do With You? What Are Investigations Supposed to Accomplish?

 April 22, 2019

Do You Know What the Mueller Report Has to do With You? What Are Investigations Supposed to Accomplish? 

 

Not to put too lawyerly a point on the issue, but in most situations, investigations are only supposed to find the facts.

When I’m tasked with conducting workplace investigations, for example, I’m usually asked to try to find out what happened: who, what, where and when, as opposed to recommending any action. In a few situations, I’ve been asked what I would recommend that the client do to rectify what’s happened. But most of the time, I’m simply sent into a situation to dig into the client’s conundrum.

“I’m usually asked to try to find out what happened:
who, what, where and when, as opposed to recommending any action.”

WHAT WAS MUELLER ASKED TO DO?  While reasonable minds could differ about the scope of his assignment, most would agree that his purpose was to find out what happened with the alleged Russian interference with our 2016 presidential election. While we all may disagree with his methods or results, Mueller has provided over 400 pages that detail his findings and attempt to resolve that mystery.

WHAT’S NOT MY JOB?  Investigations should be thorough, neutral, fair, and respectful to everyone involved. A good investigator does not start out to prove a specific finding, but to solve a puzzle, to the best of their ability. Of course, investigators are human and may make mistakes, but we should do everything possible to avoid the appearance of bias.

I was involved in one workplace investigation, for example, where the alleged wrongdoer objected to my conducting a second interview with them. I frequently need to do so because I have conflicting statements from other witnesses and want to be fair to the person against whom claims have been filed and want to give them a chance to respond to new allegations. Generally, they appreciate the opportunity. In this situation, however, the alleged wrongdoer was incensed, attacking me as biased and stating that: “You’re doing everything you can to get me fired!” I responded that was not my job and that I simply was trying to ferret out the facts to give everyone an opportunity to explain their version of what occurred.

What Should You Do?

  • HIRE A TRAINED, EXPERIENCED AND NEUTRAL INVESTIGATOR: Of course, in some situations, it may make sense to charge someone within your organization with this job. But if the situation is at all dicey, or involves someone high up in the organization, the best course of action is to bring in someone from the outside. The appearance of a conflict creates too great a risk that the investigation will appear to be tainted.
  • STAY NEUTRAL: The employers’ job in workplace investigations is to remain neutral. Don’t prejudge the situation or express any opinion as to what the facts might be. Make sure that those you lead do the same and that they don’t gossip or discuss the situation. Many times, this can be challenging because these situations are frequently juicy and people want to talk, talk, talk. Make sure that they don’t, and impose consequences if they do.
  • OBTAIN AN ORAL REPORT FIRST: I almost always offer an oral report to the client before we put anything in writing. Not because I would change the result based on what anyone says, but because they may point out something that I’ve forgotten to consider or suggest additional witnesses.
  • For more information about about conducting thorough, neutral, fair, and respectful investigations read the following Monday Memos:
  •  

    Do You Know How and Why to do Team Building After an Investigation?

    Important News About Confidentiality in Workplace Investigations

    Bryan Williams’ Investigation and How To Do Investigations Right

What Do You Think? 

What’s your experience conducting or assessing workplace investigations? Call or write us at: 303-216-1020 or Lynne@workplacesthatwork.com

 

Did You Know

In addition to conducting workplace investigations, we train investigators and consult on pending investigations.

Call or write us at: 303-216-1020 or Lynne@workplacesthatwork.com

Learn more about our training offerings and check out our team members at:

www.workplacesthatwork.com

Be sure to read Lynne’s book “We Need to Talk – Tough Conversations with Your Employee”  that covers everything from performance reviews to terminations. 

Workplaces That Work | (303) 216-1020 | lynne@workplacesthatwork.com
3985 Wonderland Hill | Suite 106 | Boulder, CO 80304

Do You Know How Leaders Should Lead Through Biden, the #MeToo Movement and all the Rest of the Noise?

 April 15, 2019

Do You Know How Leaders Should Lead Through Biden, the #MeToo Movement and all the Rest of the Noise?

It’s been a year, hasn’t it? Most of the leaders we work with find their heads swimming these days trying to lead through the current upset over what’s in the news, #MeToo-type allegations, and daily concerns popping up from their own staff.

If there is one thing I have realized, however, from working with this subject for many years, it’s that leaders need to LEAD on issues of respect and civility, not just delegate the issue to someone in HR. One of the reasons we are still trying to manage these kinds of allegations is because we have lacked commitment from the top to move people to do the right thing.

Of course, there is much ado about whether things have gone too far, especially with the media abuzz over recent allegations against Biden. Is sniffing someone’s hair harassment? Touching someone on the shoulder? Do you and your staff know how to answer these questions?

Yet when we work with all kinds of groups – from factory workers to executives – everyone agrees that they want to be respected and that civility makes work more pleasant. There may be some grousing about laws and policies governing respect and civility taking all the fun out of the workplace, but when we point out that there are still countless things to make jokes about – just not those concerning race, gender, sexual orientation and so on – few continue to argue.

What Should You Do?

  • Leaders Should Lead: On this, as on most issues, nothing works right unless there is effective leadership from the top. Prioritize civil behavior and make sure everyone knows that is what you expect. Let your staff know that you will support and fund necessary policies, training, discipline, and the like.
  • Review the Basics: Repetition, repetition, repetition seems to be required for your staff to really understand and practice what’s important on this topic.
  • Model What You Expect: Everything else will be pointless unless your own behavior is impeccable.
  • Make Sure That People Understand Power Imbalances: Your staff may be able to speak up to a colleague about certain behavior, yet stand numb in shock if they receive the same behavior from someone in the C-Suite.

What Do You Think? 

Why do you think we’re still dealing with this topic? Call or write us at: 303-216-1020 or Lynne@workplacesthatwork.com

 

Did You Know

Our sessions on civility and respect start with consulting top leadership to make certain they are behind what we are suggesting. Call or write us at: 303-216-1020 or Lynne@workplacesthatwork.com

Learn more about our training offerings and check out our team members at:
www.workplacesthatwork.com

Be sure to read Lynne’s books on sexual harassment and affirmative action.

Workplaces That Work | (303) 216-1020 | lynne@workplacesthatwork.com
3985 Wonderland Hill | Suite 106 | Boulder, CO 80304

Do You Know Why Micromanagement is Bad for You as Well as Your Staff?

 April 8, 2019

Do You Know Why Micromanagement is Bad for You as Well as Your Staff?

 

I have written about micromanagement before and how crazy-making it can be for employees in my Monday Memo entitled: How to Manage a Micromanager: What NOT to Do

The truth is, however, that it is also bad for you as a leader because:

  • If you are micromanaging you will not have time for your most important jobs. You have too much to do as a leader to do everyone else’s job in addition to yours.
  • If you are micromanaging, you do not have the right people in the right jobs. Fix this problem, instead of procrastinating on managing performance or terminating hopeless performers. Read how in

Micromanagement or Leadership? What Do You Choose?

  • If you are micromanaging, you are vulnerable to burnout. Taking on too much work eventually takes a toll. Focus instead on making sure that you have the right people in the right jobs. This work will be a much better use of your time.

What Should You Do?

Assess whether you are spending your time as a leader in the right ways by asking yourself:

  • Do I accept feedback from employees?
  • Am I allotting resources for employees?
  • Am I spending enough time assessing employee strengths and weaknesses?
  • Am I clearly defining expectations?
  • Am I regularly evaluating employee performance?
  • Do I make sure to give my staff clearly defined and measurable outcomes?
  • Have I matched each task to the right employee?
  • Have I communicated clear expectations about my priorities?
  • Do I set reasonable expectations?
  • Have I encouraged and defined teamwork?
  • Do I provide the right kind of training and support for each job?

These are all ways that good leaders lead. If you are doing these tasks, you should not have time for micromanagement.

What Do You Think? 
How do you avoid micromanagement while still ensuring quality work? Call or write us at: 303-216-1020 or Lynne@workplacesthatwork.com

 

Did You Know

We cover these leadership skills and more in all our leadership workshops. Call or write us at: 303-216-1020 or Lynne@workplacesthatwork.com

Learn more about our training offerings and check out our team members at: www.workplacesthatwork.com

Be sure to read Lynne’s book “We Need to Talk — Tough Conversations with Your Employee”  and learn to tackle any topic with sensitivity and smarts.

Workplaces That Work | (303) 216-1020 | lynne@workplacesthatwork.com
3985 Wonderland Hill | Suite 106 | Boulder, CO 80304

What’s the Best Way to Open a Retreat or Team Building? Use My “Highs” & “Lows” Exercise

 April 1, 2019

What’s the Best Way to Open a Retreat or Team Building? Use My “Highs” & “Lows” Exercise

 

Most of us, when we are planning a retreat or team building that we know will be challenging, struggle to come up with an opening exercise that’s not too corny, too serious, or too scary for the participants. Frequently, your group may arrive with low expectations and perhaps even annoyance that they are required to participate in what they view as a pointless exercise.

In my experience, the best way to overcome these initial objections and encourage the group to start to talk is to use my “highs” and “lows” exercise. It’s a way to encourage a group to be vulnerable yet not send them screaming out of the room.

What Should You Do?

First:  Prepare and place a large chart on the wall with a timeline and important dates for your organization. Make it long and fairly narrow. Possible dates include when your group was founded, any significant mergers and

acquisitions, when the organization went public, when new leaders came on board, or the start of growth spurts. What date did you start at ABC group?

Next:  Have each person detail the following:

  • Recall a significant high point from your time at ABC group?
  • Recall a low point.
  • Place your high and low on the group’s time line.
  • Tell your stories to the group.
  • What trends do you see in your group?

Give clear instructions:  Make sure that you tell the group that they need to be laser focused in their delivery. Sometimes I even appoint a timekeeper so that we stay on track. Additional ground rules are that no one is allowed to critique or tease the speaker during or after their presentation. Also, encourage the speakers to be courageous about what they share, but emphasize that they are not required to share anything that makes them feel too vulnerable.

As a facilitator:  Your job is to acknowledge each speaker, keep everyone within the time set for this exercise and let the group know before and after that you realize that this exercise might be challenging but that you believe it will be worth the risk. This endeavor will help open the retreat or team building with stories that keep everyone engaged and encourage a deeper and more honest level of sharing throughout the day.

I have conducted this opener with cynical attorneys, engineers who don’t like speaking in public, and chatty nurses and they have all raved about the results. Frequently, they learn things about their colleagues that they had no other way of knowing and they create more connected and collaborative relationships going forward.

To learn about one particularly interesting team building method the Harvard Business School has determined is highly effective check out my Monday Memo — Cooking and Eating: Team Building That Really Works! 

What Do You Think? 
Do you have an exercise that is useful in these situations? Call or write us at: 303-216-1020 or Lynne@workplacesthatwork.com

 

Did You Know

We consistently receive great feedback from our participants in our management and leadership retreats and team building.

Call or write us at: 303-216-1020 or Lynne@workplacesthatwork.com

Learn more about our training offerings and check out our team members at:

www.workplacesthatwork.com

 

Be sure to read Lynne’s book “The Power of a Good Fight”  and learn to embrace conflict to drive productivity, creativity and innovation.

Workplaces That Work | (303) 216-1020 | lynne@workplacesthatwork.com
3985 Wonderland Hill | Suite 106 | Boulder, CO 80304